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BIG WALNUT YOUTH ATHLETIC ASSOCIATION

Become A Coach or Volunteer

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Become A Head Coach or Assistant

If you are interested in being a Head Coach, please follow the steps below. Head Coach Applications are being accepted through March:

Step 1: Use the Member Login button on the BWYAA home page to create a member account.

Step 2: Choose Volunteer or Head Coach.

Step 3a: If choosing Volunteer, you are simplying completing a background check.

Step 3b: If choosing Head Coach you will select the Division you would like to coach.

Step 4: Complete the application including the required information for a background check.

Step 5: Once accepted as a Head Coach (football and cheer) or Assistant Coach (football only), you will complete the National Alliance for Youth Sports Coaches Certification for Football or Cheerleading. Your Coaches certificate must be valid through November of the current calendar year. Please review the PDF file for specific instructions on completing this course: NAYS.

Step 6: Mark your calendar for the Mandatory Coaches Meeting (Head Coach only) in May and the league meetings from June through November for the current calendar year. The Head Coach is required to attend these meetings in order to maintain the Head Coach position and 100% refund of one child registration.

Become A Volunteer

If you are interested in being an volunteer to the Head Coach or Assistant, please follow the steps below:

Step 1: Discuss being a volunteer with the Head Coach first. After receiving approval, go to Step 2.

Step 2: Use the Member Login botton on the BWYAA home page to either 1) create a member account or 2) use the member account you used when registering your son or daughter.

Step 3: Choose Volunteer.

Step 4: Complete the entire application. This background check will qualify or disqualify you from being a volunteer with our program. As a NAYS chapter, we generally follow NAYS recommended guidelines. Are restrictions for non-violent felony convictions are more stringent.

Step 5: We also strongly recommend you either join NAYS and complete their certification for coaching and on concussion awareness or, at a minimum, complete the National Federation of State High School Association's Concussion in Sports course titled, What you Need to Know, Concussion in Sports http://www.nfhslearn.com/electiveDetail.aspx?courseID=38000. This course is free through the NFHS. You will need to click the "order here" button and complete a brief registration form to take the course. However, you do not need to be a member of NFHS to access this course. Print the certificate and provide it to your Head Coach.

Page updated 03/2016

Coaches Corner

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oaches, listed below are two documents. The first document is the NAYS Membership Report and the second document is the Approved Volunteer List. In order to be eligible to coach, your NAYS Membership must remain active through November 15th of the current calendar year. Additionally, if you do not see an individual's name on the Approved Volunteer List then they are unable to assist you at any level. If you would like an assistant or someone simply wants to help, refer them to our webpage. They should use the instructions listed under Become A Volunteer: First Steps and should refer to the Become An Assistant instructions. Once they complete and pass our background check this list will be updated.

NAYS Membership Report

Report Effective 09/02/2014

Approved Volunteer List

Coaches, a comprehensive list of approved Volunteers will be posted in 07/2015 and updated monthly (or more if required). If your assistants or volunteers are not listed on this list they cannot assist during practice in any form. There are no exceptions to this policy.

Page updated: 04-2015

Field Directory

Locations

JR SMITH PARK

EAST CHERRY STREET SUNBURY Ohio United States 43074

for today only

(Last updated 01/31/20 at 01:12 PM )

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Top Ten FAQs

1) Since you are a volunteer program, are there opportunities to help?

Absolutely! Our program is built entirely on volunteers contributing to every part of our organization. Every football team and cheerleading squad needs a Team Mom (or Dad) to organize concession stand schedules, coordinate a snack schedule and assist in planning the team's year end banquet. We also need a Head Coach and Assistant as well as a Concession Stand Manager. The needs are endless.

If you are interested in coaching or assisting, please include the information during registration. We also need a Concession Manager and help with field set up and tear down (among other things). Please contact your Head Coach, any of our Board Members or attend our league meeting on the second Tuesday of each month at the Lion's Building just above JR Smith Park.

2) What are the Good Luck Ads I keep hearing about?

The BWYAA publishes a color program complete with team photos, action shots and sponsors. The program also includes Good Luck Ads which parents, grandparents, siblings - heck, anybody - can add. They are color business card sized ads and can read, "Good Luck, Max and the 2013 Chargers," "Have a great season, Bean!" or anything creative you can come up with. They often include small clip art images to really make them pop. This is also a way for the BWYAA to limit fundraising efforts.

3) How do I become a Coach?

Generally, in order to become a Head Coach you have to pass a background screening through Reference Services, become a certified Head Coach through NAYS, complete concussion awareness training through NAYS, attend BWYAA League Meetings and attend a BWYAA mandatory coaches clinic. Contact any of our Board Members for additional information.

If you are not interested in being a coach but would like to help on the field, you simply need to approach the coach and once approval is obtained, complete a Volunteer application and successfully pass a background screening . Any volunteer who has contact with our participants is required to complete this step.

4) Will the BWYAA program prepare my participant or play for the Middle School program?

For our cheerleading program, our focus is on teamwork, participation and on building friendships but we are also interested in providing your child with skills to carry her forward. We do not currently teach tumbling or stunts but your child will learn fundamentals both at cheer camp and throughout the season. Approximately 50% of the participants on the 2012 Middle School cheerleading program began in the BWYAA program.

For our tackle football program, we practice the same fundamentals as the Middle School and use the same formations, play calls and terminology. Approximately 75% of the players on the 2015 Middle School football program began in the BWYAA program.

5) Can I leave practice and run errands?

The BWYAA recommends parents or guardians remain at practice. While cheering is generally a safe sport, injuries or emergencies are always possible. The coach cannot transport your child to a medical center nor can he or she consent to treatment.

6) What is the BWYAA Conditioning Camp?

The BWYAA Conditioning Camp is for our Junior and Senior Division tackle football teams and cheerleading squads. It is an opportunity for our teams to come together as an organization, build comradarie and get to know our football and cheer coaches.

7) How much more money will I have to spend?

Team Snack (optional): Other than the player equipment mentioned in another FAQ, your team may want to coordinate a snack schedule for the players. Generally teams opt to purchase a hot dog and Gatorade or donut and water from our Concession Stand following their games - instead of remembering to bring their own. The fee depends on the number of players on each team but is usually less than $20.

Team Pictures (optional): The BWYAA contracts team and individual photos to Siders Photography. The fees vary depending on the package you choose but can be as little as $16.00. Siders is also available to take candid photos of your player, like those seen throughout our website and our League Program.

Team Banquet (optional): Your team may coordinate a Team Banquet at the end of the year. The fees vary depending on the venue and food options you choose. Your Team Mom and Head Coach coordinate this activity.

8) When and where are games played?

Games will begin Labor Day weekend and run through late October. All games are played at JR Smith Park in Sunbury, Ohio.

The regular season begins with our Conditioning Camp in July and ends the last weekend in October.

9) Is there a fundraiser?

The BWYAA manages a concession stand on Saturday's during our games. The money earned through this program is used to purchase new equipment and update our uniform and equipment inventory. We encourage all participants and visitors to use our Concession Stand for game day snacks. All profits are returned to the program and is for a great cause!

10) Can my child play up in a Division if I believe they are able?

No, as a pratice our football players are not permitted to play outside the division in which his or her age defines. While it seems strict, we do not allow cheerleaders to move up, either.

Page updated 02-2020

) Can you tell me more about the season, including practices and games?

Practices usually begin the fourth week in July for all of our Division and last anywhere from an hour to an hour and a half. Our Flag Cadets and High Steppers, on the other hand, are generally not expected to practice for more than a half hour to forty-five minutes at a time. It is typical for cheerleaders to practice two times per week until school starts. After school begins, some teams choose to practice once a week. Your coach will provide a practice schedule when she contacts you. Practices are held at public facilities within the Village of Sunbury. Most teams practice at Freedom Park, Big Walnut Elementary, Harrison Street and Big Walnut Intermediate Middle School. Your Head Coach will tell you where your practice will be held. There are no private practices or practices held at residences.

Games usually begin the weekend after Labor Day and run through the last weekend in October. All games are played at JR Smith Park in Sunbury, Ohio.

2) Can we keep the uniforms?

No, the uniforms are on loan for the duration of the season. When the league has outdated uniforms we sometimes sell them but generally do not have them for every team. Please note the uniforms cannot be altered in any way.

3) Do cheerleaders cheer in the rain?

Yes, the cheerleaders will cheer in most weather conditions. Your girls may wear any clothing appropriate for the weather, including items that cover their uniform if needed. Coats, leggings, turtlenecks, hats, scarves and mittens or gloves are recommended for cold-weather games.

4) Do cheerleaders cheer for the entire game?

During the mid-day performance, High Steppers and Flag Cadets cheer for just the first half of the Flag Game. Junior and Senior Division cheerleaders, on the other hand, cheer for the entire game.

5) Do I have to work in the Concession Stand?

Yes, each family is required to spend one hour working in the Concession Stand on one day throughout the season. Because players and cheerleaders are asked to be at JR Smith Park one hour before game time, we ask you to work when you will be there anyway. The Concession Stand is critical to cover operating expenses and maintain our low Program Fees.

6) When will we pick up our cheerleading uniforms?

Our Cheer Vice President will communicate team schedules at a later date.

7) When or how is my cheerleader assigned to a team?

Once registration closes, participants will attend a uniform fitting session. As a general rule, we will assign siblings to the same team when they fall within the same Division; however this is not a guarantee. Returning cheerleaders will be reassigned to their same team if they meet the criteria to return to the same Division. New cheerleaders will be assigned based on available uniforms and squad sizes.

8) What is the Superbowl I keep hearing about?

The Flag Division Superbowl is an amazing event where the BWYAA spotlights our Flag Football Program. At the end of the season, we turn on the lights and allow our flag football teams to play in an exciting atmosphere where they are the center of attention. Our Flag Cadets and High Steppers perform a half-time show that should not be missed. For our Junior Division Program, the Junior Division Cheerleaders put on an equally impressive halftime show for all of the teams present.

9) Can I leave practice and run errands?

The BWYAA recommends parents or guardians remain at practice. While cheering is generally a safe sport, injuries or emergencies are always possible. The coach cannot transport your child to a medical center nor can he or she consent to treatment.

10) When, where, and how often do cheerleaders practice?

This varies from coach to coach, but typically cheerleaders will practice twice a week until the season starts, then once a week after that. Younger girls generally have shorter practices (30-45 minutes per practice) than older girls; your coach will tell you more about this when she contacts you before the season begins. Practices always take place in a public spot, usually a school or park, and are never held at a coach's house.

1) What do I need to purchase for my player to participate in flag football?

The BWYAA provides a mouth guard and you provide game pants. Most participants have pants left over from t-ball which are perfectly acceptable.

2) Can you tell me more about the season, including practices and games?

Practices usually begin the fourth week in July. Each team can practice for one and a half hours twice a week until school starts. After school begins, practices are reduced to once a week. Practices are held at public facilities within the Village of Sunbury. Most teams practice at Freedom Park, Big Walnut Elementary, Harrison Street and Big Walnut Intermediate Middle School. Your Head Coach will tell you where your practice will be held. There are no private practices or practices held at residences.

Games usually begin the weekend after Labor Day and run through the last weekend in October. All games are played at JR Smith Park in Sunbury, Ohio.

3) Do I have to work in the Concession Stand?

Yes, each family is required to spend one hour working in the Concession Stand on one day throughout the season. Because players and cheerleaders are asked to be at JR Smith Park one hour before game time, we ask you to work when you will be there anyway. The Concession Stand is critical to cover operating expenses and maintain our low Program Fees.

4) When do we pick up our football equipment?

Flags and jerseys are provided to the head coach at the beginning of the season. Flags are returned to the coaches after each game and the jerseys are returned at the end of the season.

5) Do you honor team requests?

Every effort is made to accommodate team requests and requests to play on the same team as a friend at this level. While we cannot guarantee the assignment will be made, the league will make every effort to do so.

6) Can my child play outside the Division in which his age determines?

At this level, we do not approve children playing in the Junior Division program when their age does not permit it. It is in the best interest of our participants to play in the Division to which they are eligible. If, however, a player wishes to play down, the BWYAA Board of Directors can be petitioned. Many factors influence the decision and any player who is granted permission to play down will play as a lineman and is ineligible to carry the ball or play quarterback.

7) When or how is my player assigned to a team?

Once registration closes, participants will be assigned to a team by the Flag Commissioner. Once assigned, the coaches will contact families and pass along pertinent information like practice times, locations and team meetings. This contact is usually made the 3rd week in July.

8) I know the BWYAA is a program for football and cheer, but can my daughter play Flag Football?

Absolutely, the flag football program is open to boys and girls!

9) What is the Superbowl I keep hearing about?

The Superbowl is an amazing event where the BWYAA spotlights our Flag Football Program. At the end of the season, we turn on the lights and allow our football players to play in an exciting atmosphere where they are the center of attention. Our Flag Cadets and High Steppers also perform a half-time performance that should not be missed.

10) After I sign my child up to play, how will I know what team he's on?

Once registration closes, your child will be assigned to a team. That team's coach will contact you and pass along pertinent information like practice time, practice location, and team meetings. These phone calls usually take place the 3rd week in July, with practices starting the 4th week.

Page updated 02-2020

1) What do I need to purchase for my player to participate in tackle football?

The BWYAA provides a helmet with chinstrap, shoulder pads, mouth guard and practice and game uniforms. You provide rubber soled cleats, socks and an athletic supporter with a protector.

2) Can you tell me more about the season, including practices and games?

The regular season begins with our Conditioning Camp in July and ends the last weekend in October. Each team can have three full contact practices after BWYAA Conditioning Camp up until school begins. After school begins the Junior Division is allowed to practice twice per week. The Senior Division, on the other hand, is allowed to practice three times per week after school begins but one of those practices must be non-contact practice. The Senior Division is given additional practice liberty to help prepare those players for Middle School football. Practices are held at public facilities within the Village of Sunbury. Most teams practice at Freedom Park, Big Walnut Elementary and Big Walnut Intermediate Middle School. Your Head Coach will tell you where your practice will be held. There are no private practices or practices held at residences.

Games usually begin the weekend after Labor Day and run through the last weekend in October. Tackle games are scheduled at various times with games lasting about an hour. All games are played at JR Smith Park in Sunbury, Ohio.

3) Can I leave practice and run errands?

The BWYAA recommends parents or guardians remain at practice. Football is a contact sport and emergencies are always possible. The coach cannot transport your child to a medical center nor can he or she consent to treatment.

4) What are the BWYAA Conditioning Camp and Skills Assessment?

The BWYAA hosts our mandatory, four day Conditioning Camp each July. We require all players wear their helmets and cleats to Conditioning Camp so we resolve helmet fitting issues before making contact at practice.

Any new player to the BWYAA is required to attend Skills Assessment. Our Skills Assessment provides coaches with tools and information to balance their teams and maintain a competitive and fun program. It should be noted players moving up to the Senior Division from the Colts or Raiders are required to attend Skills Assessment as are all Flag football participants entering Junior Division football. The returning 5th grade Colts and Raiders attend Skills Assessment becuase they are drafted to other Senior Division teams.

5) Do I have to work in the Concession Stand?

Yes, each family is required to spend one hour working in the Concession Stand on one day throughout the season. Because players and cheerleaders are asked to be at JR Smith Park one hour before game time, we ask you to work when you will be there anyway. The Concession Stand is critical to cover operating expenses and maintain our low Program Fees.

6) When do we pick up our football equipment?

Each team is provided a scheduled time and date to pick up their equipment. Additionally, you will be assigned a time and date to return your equipment to the league at the end of the season. For returning Junior and Senior Division football players, this is a change. The Head Coaches will no longer accept equipment at team banquets.

5) Do you honor team requests?

You can enter this request in the notes section during the registration process. Coaches are provided this information prior to our draft but they are not required to honor them. This policy is to prevent 'stacking' of teams.

6) Can my child play outside the Division in which his age determines?

It is in the best interest of our participants to play in the Division to which they are eligible and players are not approved to play up.

The BWYAA Board of Directors can be petitioned to allow a player to play down. Many factors influence the decision. Any player who is granted permission to play down will play as a lineman and is ineligible to carry the ball or play quarterback. More information about restrictions can be found in our BWYAA By-Laws and Rules.

7) When or how is my player assigned to a team?

If your son is new to the program he or she will be assigned to a team after our league draft which occurs the week before Conditioning Camp. If you son is a returning player within the same Division, he will be reassigned to the previous year's team unless you request he or she be placed in the draft. There are six teams within the Junior Division that are feeder teams for the Senior Division. If your son is on one of those six teams he or she will be assigned to the feeder team unless you request he or she be placed in the draft. Once assigned, the coaches will contact families and pass along pertinent information like practice times, locations and team meetings.

8) Do you host a tournament?

The BWYAA hosts the Eagle Classic the first weekend in November. The tournament is for the 4th grade class and 6th grade class only. Our participation in the tournament is a way of preparing our 4th grade for the competitive level of the Senior Division and is a way to celebrate and send off our 6th graders to Middle School football.

9) Does my child need a physical?

Yes, all participants are required to have physicals before team practices begin. During the registration process you will receive a copy of our physical form.

10) Can I still drop off my equipment at our team banquet?

This year all teams are required to return their equipment to the storage shed where it will be checked for age, damages or alterations. This process will finalize your obligation to the rental agreement and help the BWYAA prepare for the upcoming season. Equipment will not be accepted at team banquets. Should equipment not be returned, your Head Coach will make two attempts to contact you and, in a worse case scenario, the BWYAA will engage local law enforcement.

Page updated 02-2016


Page updated 02-2016

Parent Portal

House Bill 143 has placed a huge priority on concussion awareness in youth sports throughout Ohio; there are many similar bills being implemented all across the country. As a coach or parent participating in BWYAA programs, you are required to acknowlege review of the Center for Disease Control's paper covering this very important subject. There are many other health topics to consider when participanting in any type of sport or athletic activity.

The BWYAA would like to thank our safety partner, Nationwide Children's Hospital Sports Medicine, for providing these current and informative links to help you and your family prepare for the upcoming season. The information below covers topics ranging from strength training to blisters and from diet to concussions. This information below is relevant to every Division within our football and cheerleading programs. We encourage you to take some time to check it out. For our Junior and Senior Division football parents, the concussion topic will be covered during our parent meeting scheduled during the week of Conditioning Camp. Nationwide Children's will be on hand to cover this topic and address any questions you may have.

The BWYAA is in compliance with House Bill 143 which went into effect on April 26, 2013. In summary, individuals are not allowed to serve as a coach or referee for a youth sports organization, whether volunteer or paid, without successfully completing an online training program in recognizing the signs and symptoms of concussions and head injuries provided by the Ohio Department of Health. Individuals may also hold a Pupil Activity Permit (PAP) from the Ohio Department of Education. Renewal is required every three years. In addition, parents are to be provided the CDC Concussion Awareness information sheet on a yearly basis.

The BWYAA exceeds these requirements and requires our Head Coaches to complete the course yearly through the National Alliance for Youth Sports. The information learned from this on-line tool is reinforced by our Health Partner, Nationwide Children's Hosptial Sports Medicine, during the Head Coaches Clinic at the beginning of each season. Our parents acknowledge receipt of this information sheet during the on-line registration process to ensure everyone is informed and know their responsibilities in recognizing the symptoms of concussions.

Please contact your Head Coach or any member of our Board of Directors for additional information.

Concussion Awareness Information Sheet


Sport Specific Resources

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Baseline Concussion Testing

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